Rotating Meeting Duties

Each meeting follows an agenda to ensure that every portion of the meeting is accomplished in a timely manner. Here are the duties involved:

Toastmaster: The Toastmaster is in charge of the meeting. He or she selects the meeting's theme and chooses activities to challenge the members and get everyone involved. The Toastmaster's key roles are to warm up the audience, conduct the table topics presentations, and keep the meeting on schedule.

Word of the Day: The Word of the Day person selects a word that compliments the meeting's theme. Everyone's challenge is then to work that word into their speaking role. The Word of the Day person listens for the number of word usages and give a report at the end of the meeting.

Grammarian / Ah&Um Counter: The Grammarian / Ah&Um Counter listens for ahs, ums, improper grammar, crutch words, long pauses and "ear bangers". They give a report at the end of the meeting.

Humorist / Vote Counter: The Humorist / Vote counter tells a joke or humorous story that compliments the meeting theme. They also count the votes for the best speech and best table topic presenter.

Timer: Every speech, table topic or evaluation is timed. Learning good timing is important so that you get to your point quickly and effectively. The Timer gives the timer's report as needed.

Minutes: Meeting business, leadership roles, best speakers and table topics winners are recorded by the person keeping the minutes.

Speaker: Each meeting has two or three speakers who present speaking projects. Each speaker's manual in Toastmasters is designed to develop a skill or ability in a person. Each speech has objectives and is timed. Club members vote the best speaker based on how well they met the objectives and stayed within the time limit.

Speech Evaluator: Every speaker get an evaluation by a person who closely listens and observes whether or not the objective are being met. The evaluator gives an evaluation to include things the speaker did well and things the speaker could improve on. Constructive feedback is a key element of the Toastmasters program.

Table Topics: The Toastmaster calls upon those who do not have other duties to come to the front and respond to a question based on the meeting's theme. The Table Topic person then speaks spontaneously for one to two minutes. This fun exercise helps you think on your feet and make a good opening and conclusion. The members vote upon who best answers their question.

General Evaluator: The General Evaluator observes the flow of meeting and makes notes on its progress. He or she calls upon the Speech Evaluators and then gives a report on the meeting's strong points and those areas that could be improved upon. The General Evaluator also comments on each of the Table Topic presenters.

Club Officers

President: Provides direction and leadership. Conducts the Distinguished Club program.

Vice President of Education: Schedules speeches so that each person can meet their award goals in Toastmasters. Tracks each member's progress towards their goals.

Vice President of Membership: Conducts ongoing membership campaigns. Greets new members, answers questions and helps them complete new member applications.

Vice President of Publicity: Promotes club activities to the community.

Secretary: Keeps club records and files. Records business meeting minutes. Submits reports to World Headquarters. Handles club correspondence.

Treasurer: Maintains financial records and manages financial assets. Collects and submits new member applications. Collects and submits dues.

Sergeant At Arms: Arranges the room before the meeting or event begins. Greets members and guests. Starts the meeting on time. Responsible for club equipment.